The BUSTR Permit Process (2024)

Activities That Require a BUSTR Permit

Rule 1301:7-9-10 of the administrative Code, often referred to as the ‘permit rule’, addresses the process for obtaining a permit to perform work on underground storage tank (UST) systems regulated by the Bureau of Underground Storage Tank Regulations (BUSTR). A permit is required to perform the following types of work:

  • Install;
  • Remove;
  • Close-in-place;
  • Take out of service more than 90 days;
  • Perform a change in service;
  • Perform a major repair of an UST system that has caused a release; or
  • Perform a modification of an UST system or component.

It is important to note that not all tanks are regulated by BUSTR, and you should review paragraph (C) of rule 1301:7-9-01 and paragraph (B)(64) of 1301:7-9-02 of the Administrative Code for lists of tanks that are exempt or excluded from BUSTR regulation. Often, a permit is still required to perform work on flammable and combustible tanks that are not regulated by BUSTR, the permit shall be obtained in accordance Ohio Fire Code through the local fire authority or State Fire Marshal’s Code Enforcement Bureau.

Where to Obtain a BUSTR Permit

Regardless of ownership, any person performing work on a BUSTR regulated UST system must obtain a permit before the permit related work takes place. During emergency situations, BUSTR may grant verbal approval to perform work prior to the issuance of a written permit.

BUSTR permits can be obtained from the BUSTR central office in Reynoldsburg, Ohio, or in some cases, from local fire departments that have be delegated by BUSTR to issue permits on our behalf. A list delegated fire departments is posted on the BUSTR web site at

To obtain a permit, an ‘Application for BUSTR Underground Storage Tank Permit—Part A’ must be filled out and submitted to BUSTR or to the delegated fire department (a copy of the permit application is available on the BUSTR web site at BUSTR charges a fee of $35 to obtain a permit. Delegated fire department charge their own fees and these fees may be different from what BUSTR charges. If the work being performed involves the installation of a new UST, then an ‘Application for BUSTR Underground Storage Tank Permit—Part B’ must be completed and submitted along with additional plans and written descriptions.

Permit Review and Approval

After a complete permit application is submitted, BUSTR or the delegated fire department will review the application and confirm that the proposed work is in compliance with all applicable BUSTR and Ohio Fire Code (OFC) rules and regulations. If the permit application meets BUSTR and OFC requirements, the work is approved and a permit to conduct work is issued.

Performance of Work Under a BUSTR Permit

Once a permit application is approved and a permit is issued, work may commence. The permit will remain open for six months; after which, a new permit must be obtained or an extension must be obtained under the original permit.

Important: Most work performed under a permit must be supervised by an Installer certified pursuant to rule 1301:7-9-11 of the Administrative Code and inspected by an UST Inspector certified pursuant to rule 1301:7-9-15 of the Administrative Code. It is the obligation of the permit holder to make all appropriate arrangements to ensure that work is properly supervised and inspected. Lists of all Certified UST Installers and Inspectors are posted on the BUSTR web site at

BUSTR Inspection Procedures

For every activity that requires a permit, there are times during the work when inspections must be performed. In areas under the authority of a delegated fire department, the designated local inspector is required to perform all inspections. In other parts of the State, BUSTR Inspectors or state certified private inspectors may be used. It is the responsibility of the permit holder to contact the inspector at the times when an inspection is required. Citations will be issued if a permit holder fails to have work properly inspected, and any work that is not properly inspected must be performed over. Rule 1301:7-9-15 of the Administrative code provides a complete description of when inspections are required. A copy of this rule is posted on the BUSTR web page at

Following each inspection, the inspector will complete an ‘Inspection Field Report’ and leave a copy of the report at the site or with the permit holder.

Inspections are often billed separately from the initial permit application fee. The fee for a state inspector (BUSTR inspector) is $60 per hour or fraction thereof. The inspection fee charged by delegated fire department inspectors or by state certified private inspectors is not controlled by BUSTR and can be set at the discretion of the inspector.

Post Inspection Requirements

After the final inspection is performed, an invoice will be sent to the permit holder (or UST owner) for any fees owed to the fire marshal for inspections performed by a state inspector (BUSTR Inspectors). No person shall operate any UST system or portion thereof upon which there are past due permit fees or inspection fees owed to the fire marshal.

Please note: A closure assessment is required following most types of permit related work. Please contact BUSTR’s Release Prevention Section to discuss which activities trigger a closure assessment at 614-752-7938.

Bureau of Underground Storage Tank Regulations
8895 East Main Street
Reynoldsburg, Ohio 43068

The BUSTR Permit Process (2024)


How many monthly walkthrough records are required to be kept? ›

One of the major changes in the EPA 2015 rules are requirements for UST owners/operators to perform and log monthly walkthrough inspections, and to maintain those logs for at least one year. Previously, some states only required quarterly or annual inspections, but now all states must require monthly inspections.

How long do records of calibration, maintenance, and repairs of release detection equipment need to be maintained? ›

Any schedules of required calibration and maintenance provided by the release detection equipment manufacturer must be retained for five years from the date of installation.

What is required to be checked during an annual walkthrough inspection? ›

Annual walkthrough inspections must include: Checking containment sumps for damage and leaks within the containment area; checking for releases to the environment. Removal of liquid or debris found in containment sumps. Checking double-walled containment sumps for leaks in the interstitial area, if applicable.

How long must inspection monitoring testing records be kept? ›

(f) Owners or operators shall maintain a copy of the monthly inspection records of inspections performed before October 1, 2018 and all attachments for 12 months.

How long is calibration valid? ›

In general, however, most calibration certificates are valid for one year. After the certificate expires, you will need to have your equipment re-calibrated in order to maintain its accuracy.

How long do sterile processing records need to be kept? ›

8 Sterilizer maintenance and repairs should be documented in a paper or electronic record keeping system. 9 Sterilization records should be kept for seven years. facilities: Safety and effectiveness (ANSI/AAMI ST41) document recommends the use of a BI PCD in every other ethylene oxide sterilization cycle.

How often do you need to calibrate equipment? ›

Every instrument will have a different calibration frequency requirement that comes recommended by the manufacturer. Combine that information with industry best practice which advises leaving no more than 12 months in between calibrations and you've got a good starting point.

How long do piping release detection records have to be retained? ›

Keep the most recent results for line tightness testing and line leak detection functionality. Keep annual release detection equipment test records for three years. INTERSTITIAL MONITORING: Keep a monthly log of interstitial monitoring Results for one year.

How many cathodic protection rectifier inspection readings must be kept? ›

You will have to keep records of the last three 60 day rectifier inspections and the last two three year tests of your corrosion protection system.

How long must owners and operators keep records of containment sump testing? ›

Spill bucket integrity testing (required every three years). Secondary containment sump integrity testing if used for interstitial monitoring (required every three years). Documentation of proper disposal of waste generated from spill bucket and secondary containment integrity testing must be kept for five years.

How often must tank inventory information be recorded? ›

You need one MONTHLY INVENTORY RECORD for each tank that you have.


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